Motor carrier registration frequently asked questions
The following are frequently asked questions concerning the motor carrier registration. The guidance below is referenced in Chapter 4901 of the Ohio Administrative Code.
For help with the Ohio Motor Carrier Information System (OMCIS) click here: https://www.puco.ohio.gov/puco/index.cfm/industry-information/industry-topics/frequently-asked-questions/omcis-help-page/
Unified Carrier Registration (multi-state) operations
Q – What is the UCR program?
A – The Unified Carrier Registration (UCR) is a national program that simplifies the registration process for motor carriers operating in more than one jurisdiction (also known as “interstate commerce”). The program was passed by Congress as part of the SAFTEA-LU Act, which requires motor carriers to register and renew for the program annually. Registration costs are determined by the number of vehicles operated in interstate commerce as defined in C.F.R. Section 390.5. The annual registration renewal period for motor carriers runs year-round. Due to a high volume of last minute applicants motor carriers should either register early or file their application online to avoid delays.
Q – What entities are responsible for paying the UCR fees?
A – All interstate motor carriers are required to register and pay the appropriate fees with the United States Department of Transportation (USDOT) under the Federal Motor Carrier Safety Administration (FMCSA), including private, for-hire and exempt carriers, as well as brokers, freight forwarders and leasing companies.
Q – What entities are not responsible for paying the UCR fees?
A – Motor carriers operating only in Ohio (or “intrastate commerce”) are not subject to UCR fees.
Q – What are UCR fees based on?
A – UCR fees for motor carriers are determined by the total number of power units operated. UCR fees for brokers, freight forwarders and leasing companies are levied at the rate applicable to the smallest motor carrier.
Q – I own a small manufacturing company and use company trucks to deliver my products to places in and out of Ohio. Do I need to file intrastate (PUCO Renewal) and interstate (UCR) applications?
A – For-hire motor carriers must have the appropriate “operating authority” to transport commerce in Ohio which is granted by a Certificate of Public Convenience and Necessity (CPCN) from the PUCO. All interstate for-hire motor carriers must initially register with the PUCO before operating. Motor carriers that pay a UCR every year (interstate) are not responsible for renewing their CPCN annually, but are responsible for keeping all company and insurance information on file with the PUCO current.
Q – I work for a company that picks-up, hauls and disposes of scrap tires, and travels through Ohio from another state. Is there any certification or registration we must complete?
A – Yes, follow instructions for FMCSA registration and UCR registration.
Q – I filed my UCR application and have not received a permit or receipt. When will I receive one?
A – The UCR program does not issue permits or receipts. However, carriers can use SAFER to check their UCR filing status.
Q – Where can I go to find my registration and payment history?
A – Motor carriers can use the following web page to check their UCR filing status of the SAFER website.
Q – For motor carriers participating in the UCR program, is it necessary to maintain separate registration with PUCO for vehicles operating intrastate in Ohio?
A – No. However, intrastate for-hire motor carriers must have a CPCN issued by the PUCO to operate in intrastate commerce.
Q – Is the intrastate renewal period also required for interstate for-hire motor carriers that do intrastate movements in Ohio?
A – No, this is only for for-hire motor carriers that have a CPCN on file with the PUCO for intrastate commerce.
Intrastate (Ohio-only) operations
Q – I am starting a new trucking business and operate as a for-hire carrier in Ohio. I will be hauling metal scrap, recycled paper and construction debris. What do I need to do in terms of filling out paperwork with the PUCO?
A – First, apply for an intrastate USDOT number from the Federal Motor Carrier Safety Administration. Then, apply with the PUCO for a Certificate of Public Convenience and Necessity (CPCN) by visiting https://omcis.puc.state.oh.us. As you start this process your insurance company will also need to file your proof of insurance with the PUCO. Once these steps are complete you will receive a CPCN which you will need to renew annually. (The renewal period is May 1-June 30.) Finally, you will need to keep the company and insurance information you have on file with the PUCO current throughout the duration of your business.
Q – When do I have to file my annual PUCO (intrastate) registration?
A – The renewal period for intrastate applications is from May 1-June 30.
Q – Where can I get an application form to file my PUCO intrastate renewal?
A – http://www.puco.ohio.gov/emplibrary/files/Trans/MCR/forms/IntraRegistration.pdf
Q – What is a CPCN?
A – ‘CPCN’ stands for Certificate of Public Convenience and Necessity. All for-hire motor carriers that operate point-to-point in Ohio are required to have a CPCN from the PUCO before beginning operations. Motor carriers must renew their CPCN annually and keep all company and insurance information on file with the PUCO current. Motor carriers that operate in interstate commerce must also keep all company and insurance information on file with the PUCO current. However, instead of renewing a CPCN annually as intrastate motor carriers do, interstate carriers must pay their Unified Carrier Registration (UCR) fee annually.
Q – When is a CPCN required?
A – All for-hire motor carriers that operate point-to-point in Ohio are required to have a CPCN from the PUCO before beginning operations.
Q – Who is required to have a CPCN?
A – All for-hire carriers that transport freight point-to-point in Ohio.
Q – Is a CPCN necessary if I already participate in IFTA, UCR or IRP programs?
A – Yes, the initial registration for a CPCN is required for all for-hire motor carriers that operate point-to-point in Ohio regardless of participation in UCR, IFTA or IRP programs however annual renewal for a CPCN is not required for motor carriers that participate in the UCR program. IFTA or IRP holders that operate intrastate commerce still must renew their CPCN annually.
Q – Is a CPCN determined by whether I operate in interstate or intrastate commerce?
A – Yes, a CPCN is required for all intrastate for-hire motor carriers. Interstate motor carriers that pay their UCR are not required to renew their CPCN each year and only responsible for the initial first-time CPCN registration requirement and keeping all company and insurance information on file with the PUCO current.
Uniform Hazardous Materials Registration
Q – When do I have to file my hazmat registration with the PUCO?
A – Motor carriers hauling hazardous materials must register for a new permit every three years and file to renew registration annually.
Q – We are a trucking company located in another state. Do we need a special permit to transport hazardous materials in Ohio besides the Federal Hazardous Materials Transportation permit?
A – Yes. Motor carriers hauling hazardous materials must apply for a permit with the Alliance for Uniform Hazmat Materials Carriers.
Q – Where can I get an updated version of the Alliance for Uniform Hazmat Transportation Procedures form?
A – The Alliance for Uniform Hazmat Transportation Procedures website.
Q – Does the PUCO maintain a list of infectious waste transporters?
A – No.
Q – How much does it cost to submit a hazardous materials application?
A – Application fees are determined by how many vehicles are registered.
Q – How can I find the status of my uniform hazardous materials application?
A – Call the PUCO at 614-466-3392.
Q – I will be hauling household goods, how much insurance am I required to have?
A – $750,000 in addition to insuring your cargo.
Q – I will be hauling general freight, such as TVs, produce, car parts, etc. How much insurance am I required to have?
A – $750,000
Q – I have a trailer that I haul tractors on to perform jobs. I was told that for purposes of insurance I must comply with the same requirements as a hazardous materials hauler. Is this true, and if so, how much insurance do I need?
A – The tractors you haul are classified as hazardous materials because they have a combustible engine and the ability to carry fuel. Hazardous materials insurance is $1 million.
Q – How do I go about filing insurance with the PUCO?
A – You will need to contact your insurance company and they must submit the necessary forms. This process is outlined in the Ohio Motor Carrier Safety Guidebook.
Q – As an insurance agent, my client purchased insurance for their commercial motor vehicle. What forms do I need to provide the PUCO to notify you of the changes?
A – The insurance company you represent will need to file either a “Form E” for a motor carrier; or “Forms E & H” for a household goods mover.
Q – What are the rules regarding self insured carries and where can they be found?
A – Self insured motor carriers must file with the FMCSA.
Q – I work for an insurance company and manage motor carrier insurance policies on the Ohio Motor Carrier Information System (OMCIS). Will I need to remember the user name and PIN I received from the PUCO?
A – No. Once you sign in to activate your OMCIS profile there will be a prompt to change your password.
Ohio rules and regulations that pertain to household goods motor carriers are located in Chapter 4901:2-19 of the Ohio Administrative Code.
Q – I need clarification concerning the regulations and rules for household good movers and the vehicles that are used. If I lease a U-Haul or other truck to perform moves do I need to register with the PUCO as a household goods mover?
A – Yes, but not when hauling personal property.
Q – What is a tariff and how is it filed with the PUCO?
A – A tariff is a listing of rates that a HHG carrier charges for the transportation of household goods and associated services that they provide. Initial and subsequent revisions are filed with the PUCO Docketing Division. The Docketing Division can be reach by telephone at 614-644-5308.
Q – How do I register as an Ohio HHG carrier?
A – Registering as an Ohio intrastate for-hire household goods carrier is a multi-step process consisting of the following:
- Apply for a PUCO authority by completing an initial registration application.
- Provide the PUCO with proof of adequate insurance coverage in the following amounts:
- $350,000 bodily injury and property damage liability insurance.
- $20,000 cargo insurance for each straight truck or each combination used for the transportation of household goods.
- Establish and then file a tariff with the PUCO Docketing Division.
- Remit the following registration fees:
- $30.00 each for each tractor or truck tractor pulling a trailer
- $20.00 each for each straight truck, van, car
- An annual HHG Carrier Fee based on carrier gross annual revenue:
- $0 - $74,999= $100.00
- $75,000 - 149,999 = $200.00
- $150,000 or more = $300.00
- Obtain and then maintain Worker's Compensation coverage pursuant to Chapter 4123 of the Ohio Revised Code.
- Obtain and then maintain unemployment compensation coverage pursuant to Chapter 4141 of the Ohio Revised Code.
- Provide the name and phone number of the person to be contacted to handle any questions or problems relative to a household goods move by the carrier.
Q – Are there special requirements when my rates are based on cargo weight?
A – Yes, if your fees are based on the weight of the shipment, you must weigh the shipment only at a certified scale. Your customer must be given the opportunity to be present during the weighing.
A – What types of documents must I provide to my customers?
Q – State law requires that the following documents and information be provided to each consumer that contracts with your company:
- Written copy of their rights and responsibilities (applies to interstate moves only).
- Estimate and bill of lading forms must contain the consumers’ rights and responsibilities language contained in OAC 4901: 2-19-08 (D) (16) and 4901: 2-19-09 (C) (4).
- Written copy of a reimbursement statement.
- Clearly written estimate of all fees.
- Receipt or bill of lading.
Q – What are advertising restrictions for HHG carriers?
A – The following advertising and truck marking requirements must be adhered to:
- Include your company name and PUCO certificate number in all advertisements.
- Do not use the term “all loads are insured” in any advertisements. Nor can you make any similar statement.
- Do not use deceptive acts before, during or after a transaction relating to transportation of goods.
Q – What information must I display on my vehicles?
A – All motor carriers shall display the following information on both sides of all self-propelled motor vehicles operated within Ohio in intrastate commerce:
- The legal name or a single trade name of the motor carrier operating the commercial motor vehicle.
- The identification number issued by the PUCO preceded by the letters PUCO or the identification number issued by the United States department of transportation preceded by the letters USDOT.
- If the name of any person other than the operating carrier appears on the commercial motor vehicle, the name of the operating carrier must be followed by the above information and be preceded by the words "operated by."
- The markings must be in letters that contrast sharply in color with the background on which the letters are placed.
- The markings must be readily legible during daylight hours, from a distance of fifty feet (fifteen point two four meters) while the commercial motor vehicle is stationary.
US DOT Number
Q – I don't need a Commercial Drivers License (CDL) because I won't be hauling enough passengers or freight and my vehicle is not the required size to have a CDL. Do I still need a USDOT number for my business?
A – All carriers that operate vehicles with a gross vehicle weight rating (GVWR) or a gross combination weight rating (GCWR) 10,001 lbs. or greater must have a US DOT number.
Q – Why do I need a USDOT number to update my annual registration with the PUCO?
A – All for-hire intrastate commercial motor carriers must register with the FMCSA for a USDOT number as required by Ohio law (Ohio Admin.Code 4901:2-21-03). You can either register online or by mail.
1. Online applicants will receive a USDOT number instantly.
a. Begin the online registration process here – http://www.fmcsa.dot.gov/registration-licensing/online-registration/onlineregdescription.htm
b. Go to the “Help me register” section and click on “Step-by-Step Registration Guide.” This process will require a credit card for identification purposes only. (*Note: There is no cost in relation to this process. Be sure to select “For-Hire” in section D, and “Intrastate” in section E.)
c. A notification letter will follow in the mail.
2. Mail-in applications will take the FMCSA approximately 3-4 weeks to process.
a. Complete the MCS-150 form which is available here - http://www.fmcsa.dot.gov/registration-licensing/print-forms/print-forms.htm
b. Once complete, mail to the address indicated on the form or fax to 703-280-4003.
c. You can also call 800-832-5660 to have a form mailed to you.
General registration questions
Q – We are a private business that owns one truck and recently started shipping product to Michigan. What do we need to do to operate in Ohio?
A – Obtain a USDOT number from the FMCSA and register for a UCR from the PUCO.
Q – I am starting my own transportation company. I have been told that if I have a PUCO number that I would be exempt from sales tax on equipment and oil. Is this true?
A – Yes.
Q – We have a for-hire motor carrier business located in another state and are compliant with all of the federal regulations but would like to know if there are any specific forms or applications that we need to fill out in order to travel interstate into your state?
A – UCR registration and Hazmat Alliance if transporting hazardous materials.
Q – I transport cars and am purchasing a new truck. Do I need another PUCO Tax Receipt for this truck? If so, how do I go about getting it?
A – Yes, by registering with the PUCO as an intrastate motor carrier.
Q – We have two PUCO numbers and want to find out if there is a reason to keep both or if one can be eliminated?
A – Intrastate motor carriers are only required to have one PUCO number.
Q – What PUCO forms are available online and where are they?
A – All forms are located under “forms” on the motor carrier section on the PUCO website.
Q – I have been trying to call and get a response regarding an update on our PUCO registration. Who do I need to contact?
A – You will need to contact the Motor Carrier Registration Division by calling 614-466-3392.
Q – I am thinking about buying a tow truck. What is required according to the PUCO? Is there registration? Cost? Taxes?
A – You will need to register as an intrastate for-hire motor carrier.
Q – How do I find the motor carrier registration information of a motor carrier with locations in Ohio on your website?
A – All of this information is located on the Ohio Motor Carrier Information System (OMCIS).
Q – I canceled my authority over a year ago but I keep getting info from the PUCO. Why?
A – Call the PUCO at 614-466-3392.
Q – Is there a way to expedite processing of my PUCO registration?
A – To expedite the processing of your application file online by using the OMCIS system.
Q – I am looking for the identity of a motor carrier's domestic insurance agent. Does the PUCO maintain this information?
A – Yes. Insurance information can be found by using the OMCIS system.
Q – I would like to start a new towing company and need to know what registration requirements I need to comply with?
A – You will need to file for a CPCN if operating as an intrastate for-hire motor carrier.
Q – I am asking in regards to what we need to file with Ohio to be an oversize / overweight motor carrier permitting service for our company and other companies as well.
A – Contact the Ohio Department of Transportation.
Q – How/where do I get a USDOT number?
A – Visit http://www.fmcsa.dot.gov/registration-licensing/online-registration/onlineregdescription.htm